We Build HIPAA AI Workflows Custom Automations Secure Solutions

We design and implement HIPAA-compliant AI solutions around your existing EHR systems to reduce administrative burden and improve patient care delivery.

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AI Consultancy

AI Without the Privacy Risk

Use AI tools without risking patient privacy. Our secure workflows ensure your data stays protected while you gain AI efficiency.

AI Time Saver

Time Savings

Transform treatment notes into compliant progress reports, summarize care plan outcomes, and convert daily observations into actionable treatment insights.

AI ROI

Real ROI

Lower admin costs and achieve higher compliance confidence so you can focus on revenue generating work.

MyNoteable Daily Notes to Reports —
Done In Minutes, Not Hours

Noteable

If you're using MyNoteable, you know the daily documentation is detailed but turning 30, 60 or 90 days of logs into a clean, Medicaid-ready quarterly report? That's where the real burden begins. Staff spend hours sifting through notes, copying and pasting into templates, and trying to remember what happened two months ago. Our AI-powered workflow does the heavy lifting by reading every log entry, identifying key outcomes, and auto-generating professional quarterly AI reports that match Medicaid compliance.

  • Cut documentation time by 70%
  • Generate Medicaid-compliant reports in minutes, not hours
  • Strengthen outcomes with real-time data from daily logs
Noteable

What we do?

Practical AI Solutions. Built for small to mid-sized healthcare agencies

AI Text Generation

Automated Reporting

Turn daily care logs into quarterly compliance reports in minutes.

HIPAA AI Guidance

HIPAA AI Guidance

We guide you through the world of HIPAA compliance in the AI Age.

AI Assistant

Workflow Automation

Digitize manual tasks like intake, scheduling, and file storage to save time and reduce errors.

AI Innovation

AI Advisory

We help you explore, test, and implement secure AI tools, services and infrastructure.

Dashboards

Reporting Dashboards

Visualize staff training, document readiness, and reporting timelines in one easy view.

Forms

Form Builder Setup

We configure your digital intake, care plan, and compliance templates to streamline operations.

Startup

Website Packages

We offer HIPAA compliant websites and solutions for new healthcare startups.

Ongoing Support

We partner with your team long-term to update tools, test AI improvements, and maintain compliance.

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Randy Ainsworth

Randy Ainsworth founder of Northbrook IntelliCare, helps behavioral health agencies streamline operations with HIPAA-compliant AI workflows. With a background in web development, enterprise systems, and user-centered design, he delivers faster reporting, stronger compliance, and more time for patient care.

Delivered HIPAA-compliant automation workflows that cut manual reporting time by up to 80%.
Integrated AI-driven document processing and data extraction for faster, more accurate compliance reporting.
Built custom CRM and workflow systems to unify patient data, scheduling, and compliance tracking.
Migrated legacy systems to secure, cloud-based platforms without disrupting daily operations.
Bridged technical and operational teams to turn healthcare pain points into scalable automation solutions.

Healthcare Solutions

Projects

Community Action Network

Solutioning custom AI workflows that reduced quarterly reporting times for Community Action Network.

Devins Comfort

Streamlined daily operations for Devin's Comfort through document management workflows, and a CRM platform to track leads.

AI ROI

Digital marketing strategy with custom UI/UX for clinical trial recruitment.
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Frequently Asked Questions

Get answers about Healthcare AI Workflows

We built our security infrastructure with healthcare-grade protection from the ground up. All workflows run on AWS HIPAA-eligible services with signed Business Associate Agreements (BAAs). Patient data is encrypted in transit and at rest using AES-256 encryption. We utilize private large language models (LLMs) that process data within secure, isolated environments - your patient information never touches public AI services like ChatGPT. Our infrastructure includes comprehensive audit trails, automated compliance monitoring, regular penetration testing, and 24/7 security monitoring. Every team member undergoes HIPAA training and background checks.

Our AI uses advanced large language models (LLMs) to summarize complex medical logs and documentation with exceptional clarity and speed. Each AI-generated summary is designed to be reviewed by staff before final use. This human-in-the-loop approach ensures clinical oversight, maintains HIPAA compliance, and provides the safest path to automation. Confidence scores and flagged sections guide reviewers to areas that may need attention, combining AI efficiency with professional judgment.

Most clients see positive ROI within 3-6 months through reduced administrative costs, fewer compliance penalties, and improved efficiency. Implementation typically takes 4-8 weeks including system integration, staff training, and workflow optimization. We provide dedicated project management during the transition period.

Yes, we provide comprehensive training programs including live webinars, on-site training sessions, video tutorials, and documentation. We also offer regular check-ins, system updates, and continuous optimization to ensure your team maximizes the platform's benefits.

Northbrook IntelliCare is a focused solution line for SMB healthcare agencies. Backed by real interviews, real problems, and an obsessive commitment to outcomes, the mission is to empower clinicians and operators with tools that actually make their lives easier—not more complicated.

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